NZSSOC 2024 – Event Information


General event information

Event Centres

Each race will have an Event Centre which will incorporate Registration, Toilets, First Aid, and be near the Finish. At Registration, there will be a copy of the most recent Start lists for the Long and the Sprint: this list needs to stay at Registration, but can be used by students to loop up their start time.

There may be some cover in the Sprint event arena. For the other events, schools are encouraged to bring their own tents for shelter.

Lost property can be handed in to Registration at the Event Centre. If you have lost something, you are welcome to see if it has turned up there at any time.

Team managers

Thank you to all the team managers and everybody else involved in the organisation of all the student participants for your efforts, commitment, and support. As a team manager, you have the big job of being responsible for the well-being of all competitors under your care. The team manager can be the school sports coach, a school manager, teacher, or parent who is available at each event.
It is the responsibility of the team manager to make sure all competitors are aware of the information contained on the NZSSOC 2024 website and this bulletin. It gives information on how to get to the venues, important information about starting and finishing procedures and combined with the start time lists, when to be there.
Each student should be at the competition venue at least 45 minutes before their start time. As team manager, please direct parents to the NZSSOC2024 website for the most up-to-date information. Last minute changes will be uploaded to the website.

It is the team manager’s responsibility to notify the event’s controller if a competitor has not yet returned after a race. The team manager is responsible for the transport of all the team’s competitors to and from each venue.

Registration packs

Registration packs for schools will be available at the Registration tent in the Event Centre. In principle, the registration packs will be issued to team managers only, unless the school is represented by one or two students without a team manager.

The pack will include hired SportIdent cards.

The race pack will not include a printed copy of this Bulletin or Start Lists. As a precaution in case of limited mobile phone coverage in the forest, we strongly suggest that the team manager has a downloaded version of the Bulletin and/or Start Lists on a device which can be kept charged for long periods of time and/or has a printed version or both, so all information is readily available independent of your location.

Changes to relay team composition

The relay teams per school are set-up according to the document signed by the principal of each school, and received before the entry deadline. If there need to be changes made to the school relay teams, please use the Relay entry forms available at Registration. Updated relay team forms must be returned to Registration by 1.30 pm on Saturday afternoon, the day of the Long event). Changes after 1.30 pm Saturday will only be accepted at the discretion of the organisers (for example, in case of injury or illness).
For composite teams, individual students from different schools that have selected to run in a composite team will be placed in teams of the same grade and gender.

If you have recommendations for the composition of composite teams, these must be provided to the organisers at the time of submission of relay team changes. Whilst we will do our best, as organisers we cannot promise to be able to create your requested composite team.

Prize giving

There will be a prize-giving after each event to acknowledge the place-getters in the Championship courses. The timing will be as soon as winners can be determined.

Certificates for place-getters in the Standard categories will be posted to the school as soon as possible after the event.

Media

During NZSSOC2024 photos and moving images will be taken. Orienteering Wellington and Orienteering New Zealand adhere to the School Sport Charter on the broadcast and sponsorship of secondary school sport. A part of this charter, schools have the choice to have their students opt-out of being photographed or filmed. Schools wishing to do this should contact the event director directly. See the email address for the event on the event web page

These media, taken or recorded by or on behalf of Orienteering New Zealand, may be used in promotional, social and advertising material of Orienteering New Zealand or Orienteering New Zealand partners and sponsors, for their reasonable use as they see fit.

Some of the event will be filmed and will be available on demand on Whakaata Māori, Māori Active. You or your team may be filmed and / or interviewed.

Waste

The organisers aim to be eco-friendly and reduce waste where possible, and this event will operate under a ‘Pack-in, Pack-out’ policy: if you carry it into the venue, please carry it out again.
Please bring your own water bottle(s) to the event each day. There will not be any water at any of the event centres or on the courses.

Public races

There will be public courses available after the Sprint, starting well clear of the last student competitor, subject to the controller’s discretion on the day. There may be a limited set of public courses available on the day of the long event. There will be no public races on the day of the Relay.

Public courses will be free for volunteers helping out at the event.

All participants (including volunteers) need to register before setting out.

Catering

We have not yet secured event catering. If you have a school hoping to fund-raise via this event, please contact the organisers.

Raumati Beach (Sprint) and Porirua (long) have cafes and shops.


Health and Safety

Personal responsibility

Comprehensive Health and Safety plans are kept at Registration in the Event Centres and are available for download from the event website.
Competitors should always use common sense to ensure their own and others safety. Check for specific hazards in the event information and pay attention at the Start for specific information on the course which has only become available in the days leading up to the event.
Competitors are expected to render assistance on their course to anyone who is injured, has blown their whistle, and requires physical assistance. Please render assistance as needed, and make event officials aware of the issue, so they can organise the appropriate response, both for the injured competitor and the student interrupting their race to give assistance.

To avoid initiating unnecessary searches after the event, competitors must punch the Finish control, even if they do not complete their course.

Open fires or smoking is prohibited in all competition areas.

Whistles

It is strongly encouraged that competitors carry a whistle for the Long and Relay events.
Use your whistle if you need urgent help because of an injury or distress. The recognised distress signal is a series of six short blasts on a whistle. Pause and listen for reply and repeat to allow them to locate you. Do not use your whistle unless it is an emergency.

First Aid

Should you require first aid during an event, go to the First Aid area near Registration.
Schools are also encouraged to bring their own first aid kits to tend to minor injuries such as cuts and grazes.


Competition information

Fair play

All competitors shall behave with fairness and honesty. Attempts to gain any information related to the courses, beyond that provided by the organiser, is prohibited before and during the competition. A competitor who breaks any rule, or benefits from the breaking of any rule, may be disqualified.
As maps will not be collected at the finish on any day, we ask you to please do not show or discuss your map with any competitors (on any course) who have yet to run.

Rules

The event will be run under the NZ Foot Orienteering Rules as published by Orienteering NZ on its website, including the Special Rules for New Zealand Secondary Schools Orienteering Championships where they deviate from the standard competition rules.

Out of Bounds areas

An ‘Out of Bounds’ area is any area where a competitor is not allowed to be. ‘Out of bounds’ areas are described in the specific information relating to each day. Generally, any area away from the car park, Event Centre (registration/finish area), start area or the routes between these will be out of bounds unless you are on your course. This out of bounds restriction also applies
to Team Managers and supporters.

GPS equipment

Competitors shall not use or carry telecommunication equipment between entering the prestart area and reaching the finish of a race, unless the equipment has been approved by the Controller prior to the event. GPS-enabled devices (watches etc) may be carried provided that they have no map display and are not used for navigation purposes.

Maps

Competition maps are digitally printed. The maps are produced using the current International Specification for Orienteering Maps (ISOM).

Control descriptions

For all classes, descriptions will be printed on the front of the map and be available loose at the start. For those on red difficulty courses, only IOF symbol descriptions will be used. For those on orange difficulty courses, both IOF symbols and English written descriptions will be available. For classes on yellow and white courses, only English text descriptions are provided.

There is NO tape or other equipment available to prepare control descriptions at the start. Competitors should provide their own control-description holders or other means of carrying them if desired.

Map legends

Legends are not printed on the map. You can download a legend/ description of orienteering mapping symbols here.

Controls

Each control is equipped with:

  • one electronic punching station (SI unit). Some control sites with high traffic (e.g. Finish) may have two SI units;
  • one backup needle punching device, only to be used if SI unit fails;
  • a white / orange control flag.

The control code is located on top of the SI unit, or on the tag on the side. There are many controls in the competition terrain, so it is important to check the control code when you punch.

Radio controls may be used at all three events at the Finish, and potentially also near one or two controls on the course. This makes no difference for competitors.


Electronic timing

During NZSSOC2024, the SportIdent (SI) electronic punching system will be used, where the orienteer carries an SI Card (also known as ‘dibber’) on their finger. Each visited station at each control writes the time of the visit to the card. The control times are read out after the finish line to determine total race time, split times, and whether all controls were visited in the correct order.

If SI Air+ contactless punching system is not enabled, SI Air+ cards can still be used, but need to be inserted into the control station, similar to regular SI cards. The control station will beep and flash. do not forget to punch the Finish control.

Electronic punching

Please read the following instructions carefully:

  • Both types of cards must be cleared and checked before each race at the stations located in front of the start area – this is the responsibility of each competitor. Use the ‘clear’ box first, to remove data from your chip, and then punch the ‘check’ box.
  • At each control, either insert your SI/SI Air+-card into the control unit until the unit beeps and flashes, or if Air+ mode is enabled scan over, but close to, the control
  • If you punch an incorrect control, ignore it and continue to the correct control. The extra punch will be disregarded by the results software.
  • If an SI unit does not function (there is no beep and no flash from the control or your SI Air+ card) then use the pin punch attached to the control stand and punch on your map in one of the spaces provided. If you have pin punched any controls on your map you must hand the map in at the Download before leaving the Finish area and explain what you have done.
  • A competitor with a control punch missing or unidentifiable will not receive a result, unless it can be established that the punch missing or unidentifiable is not the competitor’s fault. If a competitor punches too fast and fails to receive the feedback signals, the card will not contain the punch and the competitor will not receive an overall time, even though the control unit may have recorded the competitor’s card number as an error punch. Note: SIAC does not record a punch in the control unit.
  • If you have hired a SI card for your races, please return it to Registration after your download on your final event. Lost or broken cards will incur a charge of up to $150 to cover the cost of a replacement.

Start

The start procedure will be the same for the Long and the Sprint. Each competitor is responsible for following the marked route to the start area. The competition area is out of bounds until your allocated start time.

The pre-start area has clear and check check boxes in it. In the Start area, competitors will pass through four consecutive starting pens, and remain one minute in each one.

Each competitor is responsible for following the correct marked route to their Start area. The competition area is out of bounds until your start time. It is the competitor’s responsibility to be there on time. Report to the start when the clock shows your start time: the clock is set to four minutes before race time.

Start timeDescription
-4 minutesCompetitor call-up. Volunteer officials will check your SI card number, name and start time are correct. Runners Clear and Check their SI-card.
-3 minutesSafety check. Each competitor punches the safety check box presented.
-2 minutesControl descriptions. Control description sheets are available for runners to pick up (optional). The control descriptions are also printed on the map.
-1 minuteMaps. Competitors wait beside the map box labelled with their correct course and class. The five-second start-countdown will be indicated by a series of beeps. On the first (short) beep, competitors should pick up their maps and check it is for their course. Each competitor is responsible for taking the correct map.

On the long (final) beep, competitors start their race, following the marked route to the start triangle
which is indicated by a control with a flag (but without an SI punching unit) in the terrain and a
triangle on the competition map. All competitors must pass within 2 metres of the start triangle.

As each event is a timed start event, there is no start punch in principle.

Late Start

Competitors who arrive at the start late must report to the late start lane where an official will accompany her/him and the competitor will start the race when told to do so, using a punch-start. The results of competitors who start late due to their own fault will be based on their original start time, without time compensation. Competitors who are late for their start time through no fault of their own will be timed from their new start time, if approved by the event controller.

Finish

The Finish is in the Event Centre for all three events. All competitors, including those competitors who do not complete the whole course, are required to pass and punch one of the Finish control boxes at the Finish. Each competitor must download their SI-card at one of the manned download stations. This is also where potential downloading problems will be handled.

Maps will be collected after each event, and will be available for pick up after the last Start.

Competitors who do not download will be considered as missing, resulting in a search for this competitor. If you decide not to finish your race, please come back to the download area and punch the Finish Control, so we know you are back safe and sound.

Results

Provisional live results will be displayed on the O-Lynx results display at the Arena. Official results will be available on the results page of the event website. Results on winsplits will be posted as soon as possible after each event.


Results queries

If there is anything a competitor wishes to clarify about the download, or if a control failed to beep and flash, was missing, or any other problem occurred on the course, please proceed to the download station. Officials there, in consultation with the Controller, will assist to resolve the issue as soon as is practical. There is no punch enquiry fee.

Complaints and protests

Complaints and protests will be handled in accordance with the ONZ rules. Before a protest is made, you are entitled to complain to the controller about an infringement of the rules or organiser’s directions.

A complaint is made in writing on a form available from Registration, and handed to the controller as soon as possible, but within 60 minutes of the affected competitor finishing. A complaint is adjudicated by the controller. The controller’s decision on a complaint shall be advised to the complainant, and displayed on the results board as soon as possible, within no more than 60 minutes of the complaint having been received. If the complainant is not satisfied with the decision, a protest may be made against the controller’s decision.

Jury members

The ONZ technical Committee will appoint a jury of three ONZ A-grade controllers in advance of the event in accordance with the ONZ Rule 29.4.

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